Procurement
The Procurement Division purchases all supplies and services for the efficient operation of City departments and fosters good business relationships between suppliers and the City.
Purchases are made under the authority granted in the City Charter. Competitive bids are solicited and not subject to negotiations. Awards are made to the best regular responsible bidder meeting specifications and on the basis of the lowest ultimate cost to the City.
Vendor Self-Service Portal Information
A new registration platform is available for businesses that partner with the City. Vendor Self-Service (VSS) allows vendors to create and manage a vendor profile. It is the single best approach to conducting business with the City.
Submitting Invoices
The VSS portal to submit invoices is now available. See the invoice submission guide below for step-by-step instructions. Please contact the VSS team by phone at (209) 937-8357 or email stocktonvss@stocktonca.gov if you have questions or need additional support.
Resources
Start by checking to see if your business is listed on the Vendor list, then select the appropriate guide to assist you through registration.
The Vendor List was updated on September 29, 2023.
- If your company is not on this list, please use the New Vendor Registration Guide below.
- If your company name is listed in the Vendor List above, use the Active Vendor Registration Guide to link to or update your existing profile.
Registration
PINs may take up to 24 hours to generate. Thank you for your patience.
Vendor Self-Service Notices
- 12/28/20 - All Vendor Notice
- 12/28/20 - Converted Vendor Notice
- 11/30/2020 - Vendor Payment Processing Deadline
- Notice dated June 12, 2020
Local Business
Local businesses are an important part of a competitive bid process. The City takes steps to maximize the use of local business enterprises in purchasing and contracting activities by providing information about the City's procurement process and procedures.
Bid Opportunities
- Bids are advertised in The (Stockton) Record.
- Bids are posted to City's Bid Flash page. You may subscribe to emails of bids as they are posted.
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Stockton Municipal Code 3.68 Bidding, Contract and Purchasing Procedures (see External Links below)
Insurance
For all instances where vendor personnel enter City property to repair, install, service, construct and consult, the City requires a certificate of insurance verifying coverage. Whenever insurance is required on a purchase order, the vendor is supplied with complete requirements for coverage. For more information, please view the Risk Services or contact Risk Services.
Purchase Order Numbers
All purchases charged to the City of Stockton require a purchase order. If an individual calls and attempts to place an order without a City purchase order number, request an authorized purchase order number and obtain the name and department of the individual. The purchase order number is vital to doing business with the City and ensures payment.
Exceptions
There may be times during an emergency when an order must be placed after hours or on weekends when the Procurement Division is closed. During an emergency, purchases without purchase order numbers will be approved. Be sure to obtain the person's name and department and request identification if the order is placed in person.
Department personnel are instructed to obtain a purchase order number from the Procurement Division the following business day. The employee who placed the order will contact you with an authorized purchase order number.
Purchase Order Terms
By providing any goods or performing any services in response to and referenced in the City's Purchase Order, the supplier/firm is specifically acknowledging the understanding and agreement to comply with and be bound by the City of Stockton's Terms of Purchase.
External Links
The (Stockton) Record - Local Stockton newspaper
Stockton Municipal Code 3.68 - Covers Bidding, Purchasing and Contracting Procedures
This City of Stockton web page last reviewed on --- 9/29/2023